Temporary Administrative Assistant [C2] - Windhoek

• Acts as the first point of contact to the department and in dealing with correspondence and phone calls;
• Receives and verifies invoices and requisitions for goods and services procured by the department and verify that transactions comply with financial policies and procedures;
• Coordinates and arranges departmental meetings in line with the meeting schedule and provide secretarial support during these meetings;
• Takes minutes at departmental meetings and other meetings hosted by the Executive and finalise such minutes in line with agreed timelines;
• Organises and arranges meetings and events in respect of the Board and the department;
• Coordinate arrangements for stakeholder engagements for the Board;
• Prepares the Board payment schedules on a monthly basis;

• Compile and upload Board and committee meeting packs on the Board portal;
• Coordinates the internal audit function with the external internal audit team (outsourced function) and the departments.
• Assists the Executive: Governance, Risk and Compliance in monitoring the timely implementation of management actions recommended in the audit reports; and
• Undertakes any other duties as may be reasonably required from time to time.

• Relevant Diploma in Office Administration and or a related field;
• Three (3) to five (5) years’ experience as a Senior Secretary or Administration Officer in a corporate environment;
• Excellent command of official language;
• Discretion and trustworthiness;
• Organisational skills and ability to multitask;
• Ability to be proactive and take initiative; and
• Proficiency in Microsoft Office products;
• Shortlisted candidates will be required to submit proof of Namibian Police clearance.

Communications Regulatory Authority of Namibia