Administrator Job
- Windhoek, Khomas
- Permanent
- Full-time
- Grade 12 Certificate and at least 4 years' retail experience, of which 2 years should be retail administration experience.
- Must be Computer Literate (MS Office Package)
- Higher Certificate in Business Administration/ Office Administration will be added advantage
- Ensure all invoices / purchase orders are captured on the system.
- Process all GRVs timeously.
- Check that information is reflected accurately and correctly on the relevant delivery.
- Accurately capture deliveries from purchase orders from suppliers and record as per procedures.
- Submit accurate and correct claims to suppliers.
- Responsible for checking that all relevant documentation is correct and captured timeously.
- Accurately capture picking slips and marry correct purchase orders.
- Forward all necessary completed documentation (invoices) to Finance timeously.
- Assist in checking and reconciling Cash Collection Banking (CCB) financial reports on a daily basis.
- Accountable for auditing the safe on a daily basis.
- Maintain the company's material and stocked product inventory including stock profiles and stock locations.
- Control perpetual inventory stock counting / inventory accuracy checks.
- Assist Management and Supervisors with preparing for stock takes through effective process coordination and utilization of resources.
- Responsible for the effective preparation for the stock take and liaison with warehouse employees during such stocktaking preparations.
- Assist management with the corrections of identified variances after stock taking.
- Facilitate the correct article labels on products.
- Monitor expiry dates of products.
- Maintain housekeeping standards through continuous enforcement with employees.
- Advice and encourage staff to comply with the health and safety regulations at all time.
- Inspect that all electrical appliances are switched off at close of business.
- Check that all areas including office are cleaned and left in a hygienic condition at close of business.
- Maintain resource availability, through effective monitoring and planning.
- Inspect all seals in conjunction with the security guard.
- Run an inspection on the floor - Mule train.
- See to it that tills are in good working condition at all times.
- Perform day end functions after cashiers are done.
- Check security seals when closing the store.
- See to it that all electric equipment is switched off and that there is no one in the Deli.
- See to it that all lights are switched off.
- Activate the alarm code when leaving the store.