Receptionist

• Greet and assist visitors, students, and staff in a professional and friendly manner
• Answer and direct phone calls, manage emails, and handle general inquiries
• Maintain a tidy, welcoming reception and office environment
• Coordinate training schedules, planning, and student enrollments
• Manage student inductions and examination administration (internal & external)
• Prepare and issue quotations related to training and services
• Oversee office upkeep, coffee station readiness, and stationery stock control
• Handle filing, record-keeping, and document management
• Liaise with service providers to ensure smooth operations
• Assist with insurance administration for students and flight crew
• Supervise cleaning staff and ensure facilities meet professional standards
• Schedule and confirm appointments/meetings
• Distribute incoming and outgoing correspondence (emails, letters, packages)
• Maintain accurate records, logs, and databases
• Assist in organizing company events, training sessions, and internal activities
• Provide administrative support to management and staff as required

• Previous experience in a receptionist or administrative role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Grade 12 Certificate
• Drivers License
• Namibian citizen

Westair Group of Companies